Phila Flea Markets

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VENDOR RULES & GUIDELINES
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SOME CHANGES TO THIS YEARS RULES & GUIDELINES

PLEASE READ! 

Our 2017 Flea Market Schedule Is Below

RATES Vendor Fees For Selected Markets Are - $80.00 - $100.00 Except Roosevelt Mall. All Markets That Are Not Marked Will Remain At $80.00.

SATURDAY MARKETS Rates Have Increased For Selected Markets Where There Are Parking Spaces Involved Such As On The Street or In a Parking Lot. $80.00 For 2 Parking Spaces, $100.00 For 3. Vans and Larger Trucks Are Required To Purchase 3 Parking Spaces for $100.00. The Selected Markets Are Marked: $80 or $100 On The Vendor Application Schedule Below.

ROOSEVELT MALL Vendor Fees For Roosevelt Mall On Sunday's Are: $20.00 Per Parking Space ($40.00 For 2 Parking Spaces If You Need To Keep Your Car With You) No Need To Fill Out An Application. You Can Pay When You Arrive - No New Merchandise Allowed! Be There No Later Than 7:00 AM To Guarantee Your Space.

Vendor Fees Inside The Park At 4th & Washington Are - $40.00 (No Need To Fill Out An Application. You Can Pay When You Arrive)

Please Post Date your checks for the date of each market that you'd like to attend and make all of your post dated checks payable to Phila Flea Markets. If a market is sold out or if you have to cancel, your payment can now be applied to another future market. Mail with just 1 application in 1 envelope. If you do not have E-Mail, please include a Self-Addressed Stamped Envelope.

Lastly - quite a number of vendors are applying for all our markets and there is not enough vendor space for everyone that applies. In an effort to try and accommodate everyone we will be rotating vendors for most of the markets. For example, if you mail in payment for both markets at 4th & Pine (Spring & Fall) you may only be placed in the Spring market so other vendors can take part in the Fall market. Your alternate check will be placed on the waiting list and if you are not called, your check will be shredded.

A complete list of all Vendor Rules & Application Is Below:

HOURS: 8AM til 5PM For Outdoor Markets / 8AM til 4PM For East Passyunk Avenue in South Phila, The Kimmel Center and The Spring Garden Indoor Market.

Vendor Set Up is 5AM til 8:00AM for outdoor markets and 3AM til 8:00AM for indoor markets. Rain Dates are Sunday's except selected markets - see our Flea Market Schedule below. If inclement weather is predicted, call our 24 hour info line below or log onto our websites Home Page for a decision if the outdoor market will be on or will be postponed to the Rain Date www.PhilaFleaMarkets.org

Indoor Markets Run 8AM til 4PM with no rain date. In the event of heavy snow or ice on the market date, the indoor market will be postponed to Sunday or the following Saturday. Call our 24 hour info line or log onto our web site below.

24-Hour Info Line: 215 - 625 - FLEA (3532)
www.PhilaFleaMarkets.org

Add Your E-Mail Address To Our Mailing List At: PhilaFleaMarkets@aol.com To Receive Our Current Flea Market Schedule and Vendor Application on line as well as reminders 1 day prior to each market.

WEATHER REPORT
If inclement weather is predicted, log onto www.PhilaFleaMarkets.org or call 215-625-FLEA (3532) on the day of any scheduled flea market or log onto this web site.

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ADVERTISING & MARKETING
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Phila Flea Markets (PFM) advertise thru e-mail lists*, mailing lists*, newspapers, on-line and social media. PFM wiill NOT ever sell or share our mailing lists with any outside business or agency.

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CANCELLATION POLICY
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2-DAY CANCELLATION NOTICE is required. Call our 24 hr voice mail at 215-625-FLEA (3532) or send e-mail to PhilaFleaMarkets@aol.com DEADLINE Is The Thursday before any scheduled flea market by 6pm.

IF YOU CANCEL IN ADVANCE
We will document your check # in our system, shred your check and confirm your cancellation by e-mail and/or phone. Only money orders will be returned by mail.

IF YOU DO NOT CANCEL IN ADVANCE
Or, if you are marked as a NO SHOW, you are not entitled to a refund. If this occurs, your payment will be processed as a donation. If your check is returned for any reason and is not promptly paid, you may be banned from future flea markets (see Returned Checks).

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CONTACT INFORMATION
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OUR CONTACT INFORMATION

MAILING ADDRESS

Phila Flea Markets
76 Callowhill Street
Phila, PA 19123-4215

24 HR VOICE MAIL
215-625-FLEA (3532)

E-MAIL
PhilaFleaMarkets@aol.com

WEB SITE
www.PhilaFleaMarkets.org

YOUR CONTACT INFORMATION
Promptly inform us of any change of address (COA), duplicate mailing, name change, new e-mail and/or new phone #. Call our 24 hr voice mail at 215-625-FLEA (3532) or send e-mail to PhilaFleaMarkets@aol.com

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FOOD LICENSES
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If you are selling prepared food, you must mail us a copy of your valid operating licenses at the beginning of the season. Phila Licenses & Inspections (L&I) requires that you display your original licenses during operating hours. You must have the following licenses in order to sell food within the City of Phila: (1) Business Privilege License (1x fee), (2) Sidewalk Vendor License and (3) Food Handlers / Commissary License.

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HELPFUL HINTS
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WHAT TO BRING & WHAT TO WEAR
Bring your own tables, folding chairs, paper or plastic bags for merchandise, a trash bag or box and plenty of bottled water. If the weather is very hot, bring along a hat/visor, sunglasses and sunscreen. Wear old clothes and comfortable shoes.

WHEN TO START
Come out early. Some of your best sales may come from Early Birds or other vendors before the flea market even opens.

HOW TO PRICE
Make sure all of your items are clearly marked with a price tag. DO NOT make your customers ask for prices. If you are busy with another customer, you could lose a potential sale. Price your items to move. A true flea market shopper loves to bargain! A price guideline is 10-15% of the original retail price with the exception of antiques and collectibles.

NOTE Bring at least $20 in $1s and $5s to get you started. Also, bring quarters if you plan to price anything under $1. An apron with deep pockets will serve as a good money holder.

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MAILING LISTS
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You are on our permanent mailing list if you received this information thru e-mail or regular mail. Promptly inform us of any change of address (COA), duplicate mailing, name change, new e-mail and/or new phone number.

E-MAIL LIST
In February, shoppers and vendors will receive e-mail from PhilaFleaMarkets@aol.com with a link to our web site www.PhilaFleaMarkets.org which will include our (1) Rules & Guidelines, (2) Schedule and (3) Vendor App. You will also receive e-mail reminders the day before each scheduled flea market.

NOTE If We Have Your E-Mail Address You will NOT receive regular mail.

SWITCH

To switch from regular mail to e-mail, send e-mail to PhilaFleaMarkets@aol.com Do not forget to include your first/last name and mailing address along with zip code.

UNSUBSCRIBE
Unsubscribe? Call our 24 hr voice mail at 215-625-FLEA (3532) or send e-mail to PhilaFleaMarkets@aol.com

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VENDOR CONDUCT - NO SOLICITING * NO LOUD MUSIC * NO HAWKING
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SOLICITING Distribution and/or solicitation of political or religious materials or any service type businesses are not permitted during any flea market. Beneficiaries are excluded from this policy and may use our Information Table.

LOUD MUSIC Vendors may NOT play loud music at their assigned space. Music MUST be kept to a minimum so that your neighbor on either side of you cannot hear it. If you are warned twice in the same day to turn down your music, the 3rd time your radio / cd player will be taken from you and returned at the end of the market or you will be asked to leave and will be informed NOT to return to any of our future markets!

HAWKING (Yelling To Customers Walking By From Your Booth - For Example: "Hey - Everything Is Negotiable or Buy 2 and Get The 3rd One Free" Is Not Allowed At The Market At Anytime!

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PARKING
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You may park your vehicle at your assigned vendor space. Curbside parking spaces are not guaranteed. PLEASE DO NOT park in another vendors parking space if your space is taken by a neighbor. If your parking space is taken by a neighbor that did not move their vehicle the night before, temporarily double park to unload, then park in a nearby parking lot or on another block. No Parking notices are posted 2-3 days prior to each flea market. Unfortunately, some neighbors do not comply. PFM is not responsible for parking lot fees, parking tickets and/or towed vehicles.

Indoors At Spring Garden - You may pull in to unload but then must park your vehicle in the designated vendor parking area 1 block away.

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PRIVACY POLICY
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PFM will not rent, sell and/or share your information with third parties.

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RESERVATIONS (RESV)
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All vendors must be available for the scheduled rain date. DO NOT make a reservation if you have other commitments on the rain date. Reservations are processed in postmarked order. Use First Class mail. DO NOT send certified, overnight and/or registered mail. E-mail and/or phone reservations are NOT accepted. 

DAMAGE/LOSS
PFM is not responsible for any damage and/or theft of property. Make sure that your vendor space is properly staffed at all times. We recommend you bring along someone to assist you at your vendor space.

LOST/MISDIRECTED MAIL
PFM is not responsible for lost and/or misdirected mail. Please make sure we have your correct regular or e-mail address.

PAYMENTS ACCEPTED
PFM accepts local, valid bank checks, business checks, personal checks or money orders, sorry no Credit Cards accepted for vendor space. Cash is only accepted for last minute reservations or walk ups the day of the market (space permitting). Payments will NOT be accepted before a new season officially opens. Payments will only be accepted after flea market information is distributed by e-mail and regular mail.

PLACEMENT
To be placed next to a friend or another vendor, mail your payments together in just one envelope with separate signed vendor apps. Also, be sure and check your space assignments and do not assume that you will always be in the exact same space as you were in previous markets.

RESERVATIONS
(1) Choose the dates you are available to attend (incl rain dates.) Mail your payments, just 1 Self Addressed Stamped Envelope (S A S E) and just 1 signed vendor app in the same envelope. Do not mail multiple applications or multiple S A S Es. If you have E-Mail you do not need to send a S A S E!

(2) IMPORTANT:  Post Date All Checks  for the date of that market so your check does not become stale dated by the end of the season. This will also serve as an indicator to us, which markets you are reserving for.

(3) Make separate checks for each market. Pay to the order of Phila Flea Markets. If you have to cancel, your payment can be applied to another flea market.

(4) HELPFUL HINT: Send all of your separate post dated checks for all the Flea Markets you would like to attend at the beginning of the year in one envelope with just one vendor app. All Flea Markets sell out fast!

(5) Write your area code and phone # on all checks.

(6) If you do not have E-Mail then please enclose just 1 self addressed, stamped envelope: (SASE) in order to receive your space assignments. Remember to place a first class stamp on your SASE. NO SASE? Your reservations will be delayed in processing. You will receive your assignments faster if you use e-mail.

(7) Include your first/last name with return address on the front of the envelope. DO NOT staple payments to vendor app. Remember to place a first class stamp on your envelope as well as your S A S E.

SPACE ASSIGNMENTS
Outdoor curbside spaces are approx 16 Feet in Length x 16 Feet Deep (parking space incl). Wall spaces are approx 16 Feet in Length x 8 Feet Deep (parking space NOT incl). After you receive your space assignments, promptly place your spaces numbers on your calendar. Indoor spaces at 9th & Spring Garden are 15 X 10, there are no space assignments. Vendors are lined up in rows as they arrive.

NOTE Due to the popularity of these markets and in an effort to accommodate everyone, you may not receive a space assignment for every market you mail in for. If you do not receive a space assignment for any market your check will be placed on the waiting list. If you do not get placed your check will be shredded.

SPECIAL REQUESTS
We will do our best to accommodate special requests. However, we do not guarantee that special requests will be honored (see Vendor App).

VENDOR FEES
Vendor Fees For Selected Markets Are: $80.00- $100.00 Except For Roosevelt Mall

SATURDAY MARKETS: Rates Have Increased For Selected Markets Where There Are Parking Spaces Involved such As In A Parking Lot or On The Street. $80.00 For 2 Parking Spaces or $100.00 For 3. Vans and Larger Trucks Are Required To Purchase 3 Parking Spaces for $100.00. The Selected Markets Are Marked $80 or $100 On The Vendor Application Schedule Below.

ROOSEVELT MALL: Vendor Fees For Roosevelt Mall On Sunday's Are: $20.00 Per Parking Space, $30.00 For an End Space, $40.00 for 2 Spaces If You Wish To Keep Your Car With You, $60.00 For 3 Spaces For Vendors With A Van or Large Truck. You Must Be There No Later Than 7:00 AM. Rent Will Be Collected After 9:00 AM (Cash Only)

4TH & WASHINGTON: Rates Inside The Park At 4th & Washington Are $40.00. No Need For A Reservation, You Can Pay When You Arrive. Rates Around The Outside Perimeter Of The Park Are Still $80.00, You Must Reserve In Advance.

You may purchase 1 or more spaces per market. There is NO discount for multiple spaces. Tables are not provided. Post date all checks for the date of that market. Make separate checks for each market but mail in just one envelope with just one vendor application. Make all checks payable to Phila Flea Markets.

VENDOR SALES
Vendors keep their individual sales. PFM does not guarantee vendor sales (see Helpful Hints).

WAITING LIST
Payments will still be accepted after any market is sold out. If this happens, you will be placed on our Waiting List. If we receive a cancellation, we will contact you by e-mail and/or phone. If you are not placed, your payment will NOT be processed & your check will be shredded. Money Orders will be returned (see Cancellation Policy).

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RETURNED CHECKS
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If your payment is returned for any reason, you are liable for bank fees as permitted by law. You are required to inform us if your account has been closed.

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SAFETY & SECURITY
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We must approve and monitor the merchandise being sold by our vendors. Here is a brief list of items that are regulated by the Phila Police Dept (PPD). These items CANNOT be sold!

NO NEW MERCHANDISE!

NO PRESCRIPTION OR ILLEGAL DRUGS OR
DRUG PARAPHERNALIA

Including, but not limited to: containers, head shop items, pipes, rolling papers or similar items.

NO PORNOGRAPHIC MATERIALS
Incl, but not limited to: literature, magazines, videos, dvds or similar items.

NO WEAPONS OR WEAPON ACCESSORIES
Including, but not limited to: brass knuckles, guns (collectible, new and/or used), sling shots or similar items.

OTHER RESTRICTED ITEMS
Phila Flea Markets absolutely restricts the sale of any form of merchandise that may be offensive to anyone such as: Nazi paraphernalia, Neo Naza paraphernalia, and Black Americana. Also, bootleg audio/video tapes, bootleg CDs/DVDs, brand name counterfeit merchandise such as clothing, jewelry, handbags etc, fireworks, explosives or other hazardous materials, stolen merchandise, live animals including puppies and kittens are NOT permitted!

NO PORTABLE HEATERS - INDOOR PENNS LANDING CATERERS MARKET ONLY Vendors are not permitted to run portable heaters at their space during the Penns Landing Caterers Indoor Market. This causes a strain on the buildings power grid and trips circuit breakers which cause lights to go out.

WARNING
Flea Market Management reserves the right to have vendors remove items from their display which they feel are inappropriate.

YOU ARE SUBJECT TO ARREST, FINES AND/OR IMPRISONMENT IF YOU DISPLAY AND/OR SELL ILLEGAL ITEMS. MERCHANDISE COULD BE CONFISCATED BY THE PPD.

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SET UP, MARKET HOURS, CLOSING & CLEAN UP
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SET UP TIME
5AM til 8:00AM for outdoor markets. All vendors must arrive before 8AM. 

5AM til 8:00AM for indoor markets. All vendors must arrive before 8AM. 

Failure to comply will result in losing your space assignments. NO exceptions. If you are late, you may be placed in another location (space permitting). If you cannot be placed, you agree to forfeit your space assignment. Your payment will be processed as a donation.

HOURS
Outdoors 8AM til 5PM. With the exception of Passyunk, Ardmore and The Kimmel Center which close at 4PM. Indoors 8AM til 4PM. All of our flea market locations are located in densely populated residential areas. Respect our neighbors by keeping noise levels to a minimum at all times. NO honking horns! NO loud radios! NO yelling!

CLOSING
For Outdoor Markets PLEASE DO NOT break down before 4:30pm. DO NOT leave before 5pm. For Indoor Markets PLEASE DO NOT breakdown before 3:30pm. DO NOT leave before 4pm.

CLEAN UP
Vendors are required to leave their spaces clean. Trash boxes and dumpsters are provided.

2017 - 2018 Indoor / Outdoor Flea Market Schedule

Dates Marked A & V = Antique & Vintage Merchandise Only

RD = Rain Date

Vendors: Click to open the Vendor Application Form and Follow The Instructions

Every Sunday
NOW thru Nov 19, 2017
Roosevelt Mall - Cottman Ave & Roosevelt Blvd.
2445 Cottman Avenue, N E Phila, PA 19149
(No Need To Fill Out A Vendor Application Here)
8AM - 4PM
Weather Permitting
Sat, Sept 23
A & V

(Vendor Space Available)

Surrounding & Inside McMichael Park

3299 Midvale Ave (At Henry Ave) Phila, PA 19129

8AM til 5PM
RD Sun, 9/24
Sun, Oct 1
A & V

(Vendor Space Sold Out)

Along Rittenhouse Place at Lancaster Ave
44 E. Lancaster Ave, Ardmore, PA 19003
8AM til 5PM
RD Sun, 10/29

Sat, Oct 7
(Vendor Space Sold Out) 
Surrounding Jefferson Square Park
300 Washington Ave, South Phila, 19147
8AM til 5PM
RD Sun, 10/08
Sat, Oct 14
A & V

(Vendor Space Sold Out)

Along 1600 Block of E. Passyunk Ave From
Morris to Tasker Streets, South Phila, 19148
8AM til 4PM
RD Sun, 10/15

Sat, Oct 21
A & V

(Vendor Space Sold Out)

Surrounding St. Peter's & Old Pine Church
Pine & Lombard From 3rd to 5th, Phila, PA 19106
8AM til 5PM
RD Sat, 11/11
Sun, Dec 17, 2017
A & V
Indoors At Penns Landing Caterers
1301 S. Columbus Blvd. Philadelphia, PA 19147
8AM til 4PM
Sat, Jan 13, 2018
A & V
Indoors At Penns Landing Caterers
1301 S. Columbus Blvd. Philadelphia, PA 19147
8AM til 4PM
Sun, Jan 21, 2018
A & V
Indoors At Penns Landing Caterers
1301 S. Columbus Blvd. Philadelphia, PA 19147
8AM til 4PM
Sat, Feb 10, 2018
A & V
Indoors At Penns Landing Caterers
1301 S. Columbus Blvd. Philadelphia, PA 19147
8AM til 4PM
Sat, Mar 17, 2018
A & V
Indoors At Penns Landing Caterers
1301 S. Columbus Blvd. Philadelphia, PA 19147
8AM til 4PM

Click Here For Vendor Application Form (PDF)

Click Here For Vendor Application Form (Word Document)

24 HR VOICE MAIL - 215-625-FLEA (3532)